2020-03-04

Jira vs Trello – an Overview on the Best Project Management Tool

jira vs. trello

Sometimes, I feel overwhelmed by the sheer amount of content in project management.

Especially when looking at the tool side of project management. I see new tools popping up every other day.

With Jira and Trello – we looked at two primary project management tools, their benefits and drawbacks, and most importantly, their main differences.

Since Atlassian, the vendor of Jira acquired Trello, both project management tools come from the same company. But they are still competing over the same target group.

So, if you’re considering switching to Jira or Trello, this article is the right place.

The key differences between Jira vs Trello


In summary, the choice between Jira and Trello depends on your specific needs and the nature of your projects.

Jira may be the better choice if you need a highly customizable tool for complex software development projects and are willing to invest time in setup and training.

On the other hand, if you prefer a simple, visual tool that’s easy to get started with and suitable for various projects, Trello is a more user-friendly option.

While both are project management tools, Jira and Trello have key differences. Since Jira was designed for software teams, it mainly targets software builders, developers, or project managers working on software projects. It’s more of a product development tool. In contrast, Trello has a much broader target audience, as it offers any project tracking.

So, let’s dive into it. We looked at various review sites, researched, and found some expert statements in the industries.

When you search for Jira vs Trello, you’ll discover more than 34,000 results on Google. Wow. A lot of people are interested in the topic.

So, what are the main differences?

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A comparison of Jira vs Trello

If you’re one of those who skim an article, I’d recommend closely examining this overview, giving you a good impression of both tools and their major differences.

Jira Trello
Built by Atlassian Atlassian
Pricing Starting at $0/month Freemium
Hosting on-premises & cloud-hosted cloud-hosted
Subscription Cloud-based software: monthly or annual subscriptions or on-premises: perpetual licence Monthly or annual subscriptions
Mobile apps Android & iOS Android & iOS
Typical customers SMEs & Enterprises Freelancers & SMEs
Key features Project- & issue tracking Kanban boards
Integration about 100 integration partners about 30 integration partners

Hosting: On-premises or cloud

Today, businesses have a lot of choices when it comes to data storage. One of these choices is using the cloud to host your data instead of keeping everything within your network.

There are benefits and disadvantages to both methods. Your choice of cloud vs on-premises software will depend on many factors, which I don’t want to address in this article.

In a nutshell: If you’re looking for on-premises project management software, Trello won’t be among your favorite choices, and you would have to look for Trello alternatives, since it’s only available as a cloud-hosted service.

On the other hand, Jira offers on-premises solutions, too (besides a cloud-hosted version).

hosting jira trello

Pricing: Monthly subscriptions & additional fees

In this article, we will explore pricing differences and strengths of two popular project management tools, Trello and Jira.

Both Trello and Jira offer powerful solutions for managing tasks and projects, but they cater to different needs and preferences.

Understanding the distinctions between these platforms is essential for making an informed choice when selecting a project management tool.

Let’s dive into the comparison to help you determine which tool is the best fit for your specific requirements:

Jira pricing

  • Free Plan:
    • Cost: $0 USD
    • Suitable for: Small teams or individuals
    • Key Features: Unlimited cards, up to 10 boards per Workspace, 2 GB file storage, 100 email notifications per day.
  • Standard Plan:
    • Cost: $66.15 monthly (per agent)
    • Suitable for: Small to medium-sized teams
    • Key Features: Up to 10,000 agents, 250 GB file storage, business-hour support, unlimited email notifications.
  • Premium Plan:
    • Cost: $148.05 monthly (per agent)
    • Suitable for: Teams needing advanced features
    • Key Features: Advanced incident management, unlimited file storage, asset and configuration management, 24/7 support for critical issues.
  • Enterprise Plan:
    • Custom pricing (contact sales)
    • Suitable for: Large organizations with complex needs
    • Key Features: Enhanced data and analytics, centralized security and administration, 24/7 dedicated senior support.

Trello pricing

  • Free Plan:
    • Cost: $0 USD
    • Suitable for: Individuals or teams
    • Key Features: Unlimited cards, up to 10 boards per Workspace, unlimited Power-Ups per board, 10MB/file storage, 250 Workspace command runs per month.
  • Standard Plan:
    • Cost: $5 USD (billed annually) or $6 USD (billed monthly) per user per month
    • Suitable for: Small teams
    • Key Features: Unlimited boards, advanced checklists, custom fields, 250MB/file storage, 1,000 Workspace command runs per month.
  • Premium Plan:
    • Cost: $10 USD (billed annually) or $12.50 USD (billed monthly) per user per month
    • Suitable for: Teams with multiple projects
    • Key Features: Calendar, Timeline, Table, Dashboard, unlimited Workspace command runs, admin and security features.
  • Enterprise Plan:
    • Cost: $17.50 USD (billed annually)
    • Suitable for: Organizations with security and control needs
    • Key Features: Unlimited Workspaces, organization-wide permissions, organization-visible boards, attachment permissions, free SSO with Atlassian Access.

In summary, Jira offers a range of pricing tiers tailored to different business needs, while Trello provides options for smaller teams and individuals.

The choice between the two depends on the scale and complexity of your projects and your budget. Jira is suitable for more extensive project management, while Trello is great for simpler task and project organization.

Project management tools

Besides those two well-known project management solutions, many great applications out there fight for your attention.

With every tool comes yet another distraction.

And if you’re here to find the best project management tool available, I have some bad news for you. There’s no objective answer to the question:

What is the perfect software?

Requirements differ from company to company, team to team, and even person to person.

Most modern project management solutions are split into various sub-categories: task management, milestone planning, Kanban boards, time tracking, monitoring, etc.

The basics of Jira

Jira is the best-selling software development tool from Atlassian. Used by many tech teams, it offers project planning and issue-tracking features.

jira vs trello

Designed for agile software development teams, Jira offers various dashboards and overviews for scrum and agile techniques.

With 1,000 add-ons and extensions, Jira enables you to integrate its software with other 3rd party tools you might already use.

If you want to learn more about the best Jira integrations, check out this article about 7 Jira integrations that help you optimize your web development workflow.

The basics of Trello

On the other hand, Trello is largely designed for more general usage. Trello is a lightweight project management tool designed as a Kanban board tool; you can visualize your task flow of anything from software development projects to marketing campaigns to holiday trips.

Trello for development and design teams?

No matter if you’re working for clients or not. Software or website projects require a lot of collaboration and communication.

Trello is a great tool that solves the problem of managing and tracking your web development. It offers various integrations for enhancing your project experience. Make sure to check out this essential toolset for Trello.

Scrum, Agile, and Kanban boards

With agile and scrum being the leading methodologies nowadays, there’s a clear trend towards lean approaches in project management.

Therefore, a project management tool must adapt to these needs and be customizable enough to fulfill them. Both – Jira and Trello – meet the needs of Scrum or Kanban and offer various board dashboards and card views for managing your team’s tasks.

Scrum, Agile, and Kanban boards are essential in modern project management, reflecting the dominance of lean and flexible methodologies.

jira vs trello project management tools

Both Jira and Trello accommodate Scrum and Kanban, offering customizable workflows and versatile features like board dashboards and card views. Kanban boards enhance project efficiency by visually categorizing tasks and aligning with agile and lean principles. These boards are highly customizable in both tools, providing user-friendly task tracking.

Scrum boards support Scrum methodology, enabling sprint organization, task prioritization, and progress monitoring. Jira and Trello offer these boards, making them suitable for Scrum teams.

In summary, Jira and Trello adapt to agile trends, providing the flexibility and features needed for efficient project management, whether using Scrum or Kanban methodologies.

Traditional project management software & project tracking

Regarding traditional project management features, JIRA seems to be one step ahead. If you’re looking for more comprehensive time-tracking features, management reporting tools, and issue-tracking functionality, you’ll probably end up with Jira. 

jira vs trello project

3rd party integrations

In 2015, Trello launched third-party integrations, opening up their Kanban boards to other software tools, such as Slack, GitHub, and 🙂

On the other hand, Jira offers hundreds of integrations with other tools and services. With its Atlassian marketplace, Jira is surrounded by a vivid environment of 3rd party software.

jira vs trello integrations

Which one is for you? Jira vs. Trello

If you’re looking for a comprehensive, fully adjustable project management and tracking tool for your mid-sized software team, use Jira.

Jira is the go-to tool for large-scale projects and teams. However, you must be aware that onboarding time and costs might be higher with Jira, as not-so-tech-savvy people might need help with using it.

Trello might be the better choice if you’re looking for an easy-to-use project and task management tool for your small company.

With its simple yet well-designed user interfaces it offers small teams an easy entry in the world of project management.


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